When a retiring faculty with a 40-year tenure at UHM was surprised to learn of the existence of the University Archives and Manuscripts Department–and that we were interested in acquiring his papers–it became evident to Archivist for University Records Helen Wong Smith that serious outreach was required.
Aware that the Hawai’i State Archives now distributes annual posters highlighting their collections, Helen suggested to Manuscript Collections Archivist (and Department Chair) Leilani Dawson that the University Archives and Manuscript Collections consider a similar approach.
The process of designing their own poster for October’s National Archives Month revealed the need for a professional graphic artist to help the two archivists create eye-catching and succinct media. After investigating several options and learning that Marween Yagin (Graphics Media Design of the Center for Instructional Support) welcomed the opportunity to employ his design skills, Helen provided him with images from their collecting areas, which include:
- the University Archives, which contain UH-related records of enduring value as well as personal papers of faculty, administrators, staff, and alumni;
- the Hawai’i Congressional Papers Collection (HCPC), containing the personal papers of nine of Hawai’i’s sixteen members of Congress and its last Territorial Delegate, including John Burns, Senators Daniel K. Inouye and Daniel Akaka, as well as Governor Abercrombie;
- and the Manuscript Collections, which includes the Japanese American Veterans Collection, Democratic Party Records, Hawai’i War Records Depository, and the newly acquired David McEwan, M.D. AIDS and Same Sex Marriage in Hawai’i Papers.
Yagin’s selected design template incorporates the architectural features of Hamilton Library where the collections are located with a singular identified and dated image accompanied by a listing of some of the collections to be found in the University Archives and Manuscript Department. Web appropriate versions will be utilized online toward a cohesive “branding.”
The department is currently investigating the logistics of posting the posters around campus and distributing them to other historical repositories, so expect to see them soon!